Submission Deadlines

Hospital Submission Deadlines (for Candidates)

The deadline to submit your documents varies by hospital, and most begin the process several months in advance of the University of Toronto (U of T) deadlines. Please contact your hospital promotions administrator for more information.

Baycrest Centre for Geriatric Care: Vicki Corris

University Health Network (UHN)/Sinai Health System/Toronto Rehab Institute (TRI): Mena Suh

Sunnybrook Health Sciences Centre (SBSC): Denise Campbell

St. Michael's Hospital (SMH): Julia Stratta

Women's College Hospital (WCH): Monica Khalil


U of T Department of Medicine Deadlines (for Hospital Administrators and Referees)



Due to U of T, DoM, Promotions Administrator 

January 16, 2017

  • Confirmed list of candidates for each hospital Form

February 17, 2017


  • List of students for testimonials (minimum eight [8] names) Form

March 3, 2017

April 14, 2017

  • Promotion Candidate Information Form
  • CV (including relevant Research, CPA and Teaching Statements)
  • Candidate's statement

  • Most Significant Publications

  • CV summary tables
  • Teaching and education report
  • TES data 
  • Summary of teaching activities
  • Appendix (if needed)

April 10, 2017

  • Student testimonials

May 31, 2017

  • Internal and external referee letters 

August 1, 2017

  • Candidate addendums to CVs
  • Physician-in-Chief (PIC) reporting letters 
  • Department division director (DDD) reporting letters
  • Cross-appointed Department Chairs reporting letters

January 8, 2018

  • Final promotion dossiers submitted to Decanal Promotions Committee by DoM promotions administrator


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