Required Documentation

This page provides details on the documents that are required for a Continuing Faculty Appointment Review (CFAR).

All questions regarding CFAR should be addressed to dom.cfar@utoronto.ca.

You can also refer to the Continuing Faculty Appointment Review Workshop presentation slides from November 2024.

Required Documentation

The following documents are required for the CFAR process:

Shared documentation – that is, documents that are required of all faculty members undergoing review irrespective of their rank or academic position description (see below)
Academic position description specific documents (see below)
Teaching evaluations
Original Academic Planning Document (obtained by the department directly)
Detailed written evaluations of the faculty member’s performance from the candidate’s physician-in-chief (PIC) and departmental division director (DDD) (obtained by the department directly)
Candidate’s and review committee members’ conflict of interest declarations as it relates to the review committee members and candidates, respectively

Shared Documentation

All candidates must upload the following documentation to their Sharepoint folder:

The CFAR Candidate Summary - Please complete with Adobe Acrobat Pro or Reader rather than a third party built-in PDF reader
The Candidate Dossier and Contents Checklist
An up to date Curriculum Vitae for the time period from year of initial appointment
- All candidates must include a Teaching Philosophy/Statement embedded in their CV
- Papers in preparation may be included once the WebCV report is run
A Teaching & Education Report (TER)
- This report is generated by WebCV
- It will also include the Teaching Philosophy/Statement. It is fine for it to appear twice, both here and in the CV Report
Teaching Data Summary Table
- This report is generated by WebCV
All teaching evaluations since initial appointment
- All MEDSIS Teaching Evaluations must be provided by the candidate
- All POWER Teaching Evaluations are collected by the department and shared with the candidate, PIC and DDD
- MyTE.org
  MyTE is a free web-based application designed as a personal tool to help the clinical teacher capture on-the-go teaching moments
Up to five (5) pages of appendices
- To provide any relevant additional documentation of teaching effectiveness or scholarship that is not already included in above. Please summarize additional teaching scores into a table and do not include multiple pages of graphs or visuals.
- Candidates may NOT include letters of reference or testimonials, emails or personal communications, or any documents containing patients’ personal health identifiers

Academic Position Description Specific Documentation

In addition to the common documents, each academic position description has an associated series of WebCV reports that the committee reviews to evaluate the candidate's progress to date.

Clinician-teacher	Optional Creative Professional Activity (CPA) Statement (CPA contributions should be integrated into the CV)
Clinician in quality & innovation	CPA statement and CPA contributions integrated into CV required
Clinician-educator	Research Statement, Refereed Publication Summary and/or CPA statement required (CPA contributions should be integrated into the CV)
Clinician-investigator & Clinician-scientist	Research Statement, Refereed Publication Summary, Research Awards Data Summary reports, and an ORCID ID or Google Scholar page link are required. CPA statement is optional; CPA contributions should be integrated into the CV. If the candidate has five or fewer publications then the ‘five most significant publications’ section should be removed.

All documents, including appendices, must be in PDF file format. Scanned images are not admissible; appendices cannot exceed five pages.

Additional Considerations

Inclusion of CPA

As mentioned, the separate WebCV export called the ‘CPA Report’ will not be accepted as part of a candidate’s package. CPA contributions must be integrated into the ‘CV Report.’ The CPA section of a candidate’s WebCV is expected to only contain the CPA Statement. All other items that count as CPA should be integrated elsewhere in the CV and may be referenced in the CPA Statement. Ensuring that there is no duplication of items within the CPA section can either involve removing the ‘Include in CPA’ check from check boxes or simply deleting that section of the CV once the .rtf file has been generated.

Submitted Papers

If a significant paper is accepted for publication between the time of document submission and the review meeting, then candidates are requested to email dom.cfar@utoronto.ca to have a note passed along to the reviewers.

Impact Factors

Candidates are expected to include the impact factors of the journals where their articles are published. The committee recognizes this can be a confusing number. In general, the annual impact factor for the year in which the article appeared should be used, but any recent appropriate impact factor for the journal is acceptable.

For questions regarding the CFAR process, documentation or accessing your CFAR Sharepoint folder, please contact dom.cfar@utoronto.ca.