The deadline to submit promotion documents varies by hospital. Candidates must contact their hospital promotions administrators to ensure they are following the expectations of their hospital process.
Candidates who are not based at one of the primary hospitals should contact their DDD and the DoM Promotions Administrator to begin the promotion process.
U of T Department of Medicine Deadlines
Date
Due to U of T, DoM, Promotions Administrator
December 2, 2024
Confirmed list of candidates from each hospital: Download Form
February 3, 2025
All Candidates:
List of students for testimonials (8 - 12 names): Download Form
Research/CPA Candidates:
List of potential external referees (minimum 6 names, including DDD suggestions) Download External Form
Sustained Excellence in Teaching Candidates:
List of potential internal referees (minimum 6 names, including DDD suggestions) Download Internal Form
Please Note: All referee lists must be submitted as Excel files. Requests for waiver of external review must be submitted as Word docs.
March 31, 2025
All Candidates:
CV(must include Teaching Philosophy and Administrative Service)
Candidate Statement
Most Significant Publications
Data Summary Sheet: Teaching
Teaching and Education Report
Teaching Evaluation Scores (Include all POWER data provided by DoM, with additional Medsis and/or other documentation)
Summary of Teaching Activities
Research Candidates:
Research Statement (included in CV)
H-Index (noted in Candidate Statement)
Data Summary Sheets:
Research Awards
Research Supervision
Refereed Publications
CPA Candidates:
CPA Statement (included in CV)
CPA Dossier
Optional for All Candidates:
Additional Data Tables (if relevant):
Mentorship
Refereed Publications
Research Awards
Research Supervision
Colleague Letters
Appendix
Please note: All promotion documents must be submitted as PDFs using the following naming convention: lastname_firstname_document_title ie Hawker_Gillian_Candidate_Statement
August 1, 2025
Physician-in-Chief (PIC) reporting letters
Department Division Director (DDD) reporting letters
Cross-appointed Department Chairs reporting letters
January 2026
Final promotion dossiers submitted to Decanal Promotions Committee by DoM promotions administrator