Submission Deadlines

Confirmed list of candidates from each hospital: Download Form

All Candidates:

• List of students for testimonials (8 - 12 names): Download Form
• Letters of Reference Checklist: Download Form
• Candidate Information Form: Download Form

Research/CPA Candidates: 

• List of potential external referees (minimum 6 names, including DDD suggestions) Download External Form

Sustained Excellence in Teaching Candidates:

• List of potential internal referees (minimum 6 names, including DDD suggestions)  Download Internal Form
• Request for Waiver of External Review Download Template

Please Note: All referee lists must be submitted as Excel files. Letters of Reference checklists must be completed & signed. 

All Candidates:

• CV (must include Teaching Philosophy and Administrative Service)
• Candidate Statement
• Most Significant Publications
• Data Summary Sheet: Teaching
• Teaching and Education Report
• Teaching Evaluation Scores (Include all POWER data provided by DoM, with additional Medsis and/or other documentation)
• Summary of Teaching Activities

Research Candidates:

• Research Statement (included in CV)
• H-Index (noted in Candidate Statement)
• Data Summary Sheets:
  • Research Awards
  • Research Supervision
  • Refereed Publications

CPA Candidates:

• CPA Statement (included in CV) 
• CPA Dossier

Optional for All Candidates:

• Additional Data Tables (if relevant):
  • Mentorship
  • Refereed Publications
  • Research Awards
  • Research Supervision
• Colleague Letters
• Appendix 

Please note: All promotion documents must be submitted as PDFs using the following naming convention: lastname_firstname_document_title

• Physician-in-Chief (PIC) reporting letters 
• Department Division Director (DDD) reporting letters
• Cross-appointed Department Chairs reporting letters

Final promotion dossiers submitted to Decanal Promotions Committee by DoM promotions administrator